ToDo List section
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A ToDo List section can be now added to the Organizer window (if it is not already present) which allows you to create and maintain lists of tasks to be done and check them of when completed. Items can be copied or moved, or ticked off or deleted if completed.
To add the ToDo section
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1) Go to the Choices menu by clicking the menu button over the Organizer icon on the icon bar, or clicking on the "spanner" icon in the main window toolbox.
2) Scrawl down to Sections. Select ToDo and click on Move up.
3) Click on Set to add it for the session or Save to add it as a default.
The default font, size and colour, and the date display format can be selected in the Choices window.
Click on the ToDo list button on the right of the Choices window to go to the ToDo choices window.
(NB The font size can only be set in the main Choices=>ToDo list window).
Adding items to a ToDo list
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The initial ToDo list contains several category headings: House, Cars, Garden, Finance, Work, Holidays, and Friends. These are just possible headings. They may be changed or removed as you wish, and other headings added.
You can just have one long list, or items can have sublists. The sublists can be displayed under the main heading, or on a separate page.
Headings, sub-headings and list items are all added in the same way.
1) Go to the ToDo section by clicking on the Tick icon on the Tool bar, or by clicking on the coloured tab at the side of the main window, if you are using the "Filofax" look.
2) Click the menu button anywhere on the page.
3) Select the Add ToDo option, which brings up the ToDo entry window.
The ToDo entry options
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The ToDo entry window allows you to format the list and add additional information, such as prorities and completion dates.
Priority
A number from 1-9 can be assigned an item to indicate its importance.
Level
The Level function can be used to format the list into headings, subheadings, lists and sub-lists. Level 0 (or blank) is the highest level. The numbers 1-9 will consecutively indent sections of the list.
Title
Is the text which will appear in the list. It can be a date, a heading, sub-heading or a description of list item.
Date start
Can be used to to indicate when an item was first added to the list.
End by
Can be used to indicate the date by which the item should have be done.
Completed
Puts a tick against a list item to indicate that it has been done.
Colour and Font
Can be used to distinguish headings and ToDo items and also to highlight categories of items, such as House, Car, Finance etc.
When all the required information has been included, click Add.
Updating an item
Clicking on an existing item with the Select button brings up the ToDo entry window so that the information can be edited. When that is complete, click on Update to restore the existing item, or Add to add a new item to the list.
Reordering lists
Clicking the menu button over a ToDo item brings up a menu that allows you to move items up or down the list, or delete them. Items can be moved up or down one place in a list or sublist, or to the top of the list or the bottom. This can be used to put lists in priority order.
It is also possible to drag and drop items to different places in the list by clicking on an item with the adjust button. A drag box will be shown. The item can be dragged anywhere on the page, with an insertion indicator showing where it will be moved to. When the drag is ended, the items will rearrange.
Changing the display
How the lists are displayed and how much information revealed can be changed by clicking on the five icons to the right of the Tool bar.
The first icon displays the ToDo list as one long list with indented sublist if there are any.
The second icon, displays the list with each sub-list on a different page. A pointer to the right of an item indicates that there is a sub-list associated with it displayed on a separate page.
The other three icons display increasing levels of information related to a ToDo item.
The third icon displays just the top line of an item.
The fourth icon displays two lines, which reveals any start/end date information.
The fifth icon can display a third line, which will, in future, be able to display further information related to an item.
It is recommended that you turn on the interactive Help (from the main Choices menu) in order to see what the various options and views allow you to do.